Voiding a Voucher

1. When you first enter the Voucher option a Select An Option window will appear:

• EXIT – Select EXIT to exit the Voucher option and return to the Payables menu.
• NEW VOUCHER – Select NEW VOUCHER to add a voucher.
• OLD VOUCHER – Select OLD VOUCHER to view/change an old voucher.
• SELECTION BOX – Choose SELECTION BOX to display a Select A Voucher window listing vouchers from which to choose from.

Scroll to the OLD VOUCHER option and press Enter to confirm your selection. At the Voucher field, enter in the appropriate voucher reference number that you want to void.

Note: If you enter in an invalid voucher reference number, the message line displays "Reference Not Found!!! Press Space Bar."

If the reference number is not known, scroll to SELECTION BOX and press Enter. A Select A Voucher window will appear. Only Ready and Pay Hold Vouchers are displayed in this selection window. Scroll to the appropriate voucher and press Enter to confirm your selection.

2. Command options will appear: select Void.

3. The following message will display: "Do you really want to VOID this Voucher? No/ Yes."

• Select no to abort voiding the voucher.
• Select yes to void the voucher. Voided vouchers reverse the original accounting transactions.

Note: If you try to void a completed purchase order, a message will display "Purchase void not allowed here!!! Press Space Bar." You will need to do a Voucher Adjustment to cancel the voucher.

Note: If you try to void a voucher from a prior month or year a system message will appear: “Prior Month or Year Voucher, void not allowed !!! Space Bar to continue." If you need to void a prior month or year voucher, enter a voucher adjustment

Note: The voucher will not be deleted if the voucher is used elsewhere in the system.

For more information on the Voucher option see Voucher.

Security Required : Payables - Vouchers